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Genealogical Relations with Libraries - FGS Wiki

Genealogical Relations with Libraries


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== Introduction ==
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=Genealogical Relations with Libraries=
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by [[Parker, J. Carlyle|J. Caryle Parker]]
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==Introduction==
 
   
 
   
 
Most libraries have genealogical materials in their collections. The questions are: Should there be a separate genealogical collection? How large should it be? What should it contain? What should a genealogical society's role be in its development, growth, preservation, and the reference service for it?
 
Most libraries have genealogical materials in their collections. The questions are: Should there be a separate genealogical collection? How large should it be? What should it contain? What should a genealogical society's role be in its development, growth, preservation, and the reference service for it?
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<li>Parker, J. Carlyle. ''Library Service for Genealogists''. Gale Genealogy and Local History Series, v. 15. Detroit: Gale Research Company, 1981. (Somewhat out-of-date, but not superseded.) Second edition in progress. Turlock, Calif.: Marietta Publishing Co.</li></ul>
 
<li>Parker, J. Carlyle. ''Library Service for Genealogists''. Gale Genealogy and Local History Series, v. 15. Detroit: Gale Research Company, 1981. (Somewhat out-of-date, but not superseded.) Second edition in progress. Turlock, Calif.: Marietta Publishing Co.</li></ul>
  
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'''Guidelines''': The American Library Association “Guidelines for Developing Beginning Genealogical Collections and Services” can help librarians with acquisitions for new and established collections. The Genealogy Committee of the History Section of the ALA prepared them.
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Societies may wish to consult them for various reasons. One may be to learn the guideline recommendations of professional librarians and see how the society can help the library meet those guidelines. Also, if your librarians are not aware of these guidelines, please provide them with a copy.<ref>“Guidelines for Developing Beginning Genealogical Collections and Services.” ''Reference and User Services Quarterly''; 39 (Fall 1999): 23–24. Free reprints available from the Reference and User Services Association, American Library Association, 50 East Huron Street, Chicago IL 60611; or from the Web site at <[http://www.ala.org/rusa/stnd_beg_gene_col.html http://www.ala.org/rusa/stnd_beg_gene_col.html]>.</ref>
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'''Gifts''': Gifts should meet with the approval of the librarian concerned with collection development. Because the library can usually obtain greater discounts from publishers and library jobbers (wholesalers), gifts that would require ordering by a society would be better acquired by the library with donated funds.
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'''Local Genealogical Society Publications''': Local genealogical society publications (including newsletters) that relate to the library’s service area should be donated to the local area libraries. Two gift copies of society published abstracts, indexes, etc. should be sent to the Library of Congress, Washington DC 20559 for their collection and for inclusion in national computer databases, unless they have already been sent to the Copyright Office.
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Also, one gift copy should be sent to the Family History Library, 35 North West Temple Street, Salt Lake City UT 84150, with a letter of permission to microfilm the publication. This would make the publication available worldwide through the Family History Library's microfilm loan program for its Family History Centers.
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Gift copies should also be sent to at least the major genealogical libraries located within the society's state.
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'''Genealogical Journals, Quarterlies, etc.''': Most libraries are happy to receive gift copies of magazines as long as they are of excellent quality and received regularly and timely.
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'''Newsletters''': The library may not wish to accept newsletters of non-area societies received by society subscription or exchange. Their addition to the library collection can be very labor intensive. As an alternative, the genealogical society could ask a member to organize the newsletters (either alphabetical by state or by region of the United States or international), and then bring them to the monthly meetings for member viewing.
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'''Microfilmed Local Public Records Acquisitions''': The society should encourage and assist the library in obtaining local records that have been microfilmed by various firms or the Family History Library, Salt Lake City (Genealogical Society of Utah). With a permission-to-do-so letter (usually from the county clerk), the Family History Library permits libraries to purchase their microfilmed local records. For their holdings consult the Family History Library Catalog, Locality Catalog at a Family History Center or online at <[http://www.familysearch.org http://www.familysearch.org[>.
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The address and telephone number for this service is: Field Services Outside Sales, Family History Library, 50 East North Temple, Salt Lake City UT 84150; phone (801) 240-1290.
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==Circulation==
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It is imperative that as much as possible of genealogical collections should be permitted to circulate on interlibrary loan.
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Local genealogy and history materials should all be in duplicate copies, either purchased, photoduplicated, microfilmed or microfiched for circulation and for the preservation of materials that are heavily used, fragile or rare. These processes must be made within the provisions of the copyright laws or with written permission of authors or publishers.
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At present most firms providing these services consider 1906 as a safe date for materials to be out of copyright. The date of 1906 is earlier than the law states, however, a copyright attorney should be consulted to evaluate each title considered for duplication.
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The duplicate copies of materials in microform can also assist in their circulating on interlibrary loan, including census schedules and newspapers.
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'''Interlibrary Loan''': Societies should encourage libraries to circulate as many of their genealogical materials as possible to their local patrons and on interlibrary loan. Such circulation may necessitate the purchase of additional copies, a standard practice for other subjects in most libraries for titles in great demand or needed for both the reference collection and circulating collection. Societies could offer to fund the purchase of duplicate copies for circulation or, offer to fund the microfilming of rare and fragile materials.
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Some libraries have developed self–defeating policies of non–circulation of genealogical materials, while requesting other libraries’ genealogical materials for use via interlibrary loan. Societies should encourage librarians to make their genealogical collections become interlibrary loan lenders instead of borrowers.
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Some libraries assume that because they interlibrary loan materials from their general collection (but not their genealogical materials) that they qualify to borrow genealogical materials on interlibrary loan from other libraries. Such attitudes do not follow the spirit of the “National Interlibrary Loan Code for the United States” (1994).<ref>“National Interlibrary Loan Code for the United States” (1994). In ''American Library Directory'', 2000-2001. 53rd ed. New Providence, NJ: R.R. Bowker, 2000, pp. 2307–09; or on the Web site at <[http://www.ala.org/rusa/stnd_lnc.html http://www.ala.org/rusa/stnd_lnc.html]>.</ref>
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==Cataloging==
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If the cataloging of genealogical materials appears to be slow in some libraries, note that many genealogical titles do not appear in library computerized databases and therefore are not easy to catalog. Also, the addition of genealogy books is a minor part of the huge workload of a cataloging department.
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Genealogists should not expect a library to classify and shelve books in alphabetical order by state. Neither the Dewey Decimal nor the Library of Congress classification schemes will permit such an arrangement; the schemes were developed long before all the states were admitted into the union.
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==Preservation==
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Assistance in the library’s preservation program may be helpful, part of which could be to invite the Family History Library to microfilm rare collections and indexes. Also, assistance may be welcome in the financing of microfilming materials not of interest to the Family History Library, such as newspapers and city and/or county directories.
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The Genealogical Committee of the American Library Association has also prepared guidelines relative to the preservation of a library's genealogical materials.<ref>“Guidelines for Preservation, Conservation, and Restoration of Local History and Local Genealogical Materials.” ''Reference & User Services Quarterly'' 32 (Spring 1993): 341-44. Free reprints available from the Reference and User Services Association, American Library Association. 50 East Huron Street, Chicago IL 60611; or <[http://www.ala.org/rusa/stnd_gen_local.html http://www.ala.org/rusa/stnd_gen_local.html]>.</ref> Some catalogs of preservation materials and how to use them are Gaylord Archival Storage Materials & Conservation Supplies, telephone (800) 634-6307, Conservation Resources International, telephone (800) 634-6932), or Metal Edge International, telephone (215) 699-8755).
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Digital storage of precious materials is not stable enough for adequate long–range preservation.<ref>Sottong, Stephen. “Don't Power Up that E–book Just Yet.” ''American Libraries'' 30 (May 1999): 50–53. A section of' this article, “Data permanence,” addresses the pitfalls of digital storage.</ref> It cannot compare to the proven record of the longevity of microforms.
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==Discards==
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Libraries should be encouraged to offer on exchange to other libraries, library materials in excess of those necessary to support their patrons for circulation and interlibrary loan. An excellent source for this is through the services of Librarians Serving Genealogists’ (LSG) GENEALIB electronic mailing list <[mailto:lyris@lists.acomp.usf.edu lyris@lists.acomp.usf.edu]> (provide no subject. Type “subscribe genealib” and your first and last name in body of the message).
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==Group Research Trips==
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Societies planning group research trips to any of the popular genealogical and historical libraries should inquire of them when the best time for such a visit would be. Leaders of trips to the Family History Library should comply with the instructions in “Guidelines for Visiting Groups” from the Public Relations, Family History Library, 35 North West Temple Street, Salt Lake City UT 84150.
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==Conclusion==
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Genealogical societies should support their local library’s genealogical holdings or collection within the bounds of the library's objectives, policies, and procedures.
  
 
== Notes ==  
 
== Notes ==  
  
 
<references />
 
<references />
 
  
 
== About the Author ==
 
== About the Author ==
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J. Carlyle Parker, Librarian and University Archivist, Emeritus, California State University, Stanislaus; author of several genealogical reference tools; and founder and director (volunteer), Modesto California Family History Center, 1968–1990, and Turlock California Family History Center, 1990–1997.
 
J. Carlyle Parker, Librarian and University Archivist, Emeritus, California State University, Stanislaus; author of several genealogical reference tools; and founder and director (volunteer), Modesto California Family History Center, 1968–1990, and Turlock California Family History Center, 1990–1997.
  
[[Category:Strategies for Librarians]][[Category:Libraries]][[Category:Parker]]
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[[Category:Strategies for Librarians]][[Category:Libraries]][[Category:Parker, J. Carlyle]]

Revision as of 00:05, 13 August 2012

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