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Genealogical Relations with Libraries - FGS Wiki

Genealogical Relations with Libraries


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A society’s objective should be to see that there are genealogical materials available in a local library to assist the genealogists of the local community, surrounding communities or service areas. The society should also ensure public access to additional genealogical materials that may be provided by other libraries through interlibrary loan.  
 
A society’s objective should be to see that there are genealogical materials available in a local library to assist the genealogists of the local community, surrounding communities or service areas. The society should also ensure public access to additional genealogical materials that may be provided by other libraries through interlibrary loan.  
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== Types of Libraries ==  
 
== Types of Libraries ==  
  
 
City, county, and regional public libraries are not the only libraries that may be interested in expanding their genealogical holdings. There are also historical societies and college and university libraries (tax supported, private, denominational and secular) to consider.
 
City, county, and regional public libraries are not the only libraries that may be interested in expanding their genealogical holdings. There are also historical societies and college and university libraries (tax supported, private, denominational and secular) to consider.
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== Correlation ==
 
== Correlation ==
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No library can collect all these same types of materials that relate to their patrons' ancestors from other communities throughout the world. Therefore, interlibrary loans and referrals are very necessary. Fortunately, the Internet and Web sites for family genealogists can help, as long as the researcher obtains documentation for information thus acquired.   
 
No library can collect all these same types of materials that relate to their patrons' ancestors from other communities throughout the world. Therefore, interlibrary loans and referrals are very necessary. Fortunately, the Internet and Web sites for family genealogists can help, as long as the researcher obtains documentation for information thus acquired.   
  
'''PHYSICAL NEEDS'''
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==Physical needs==
  
 
'''Space''': If a society requests a separate section, area, or a room for the genealogical collection in a library, then it may be necessary for them to raise the funds for its construction, furnishings, and maintenance. Under such an agreement the library could also ask the society for funds for staffing such a facility, as well as requesting an endowment. 0f course, very few societies could afford any such requirements.  
 
'''Space''': If a society requests a separate section, area, or a room for the genealogical collection in a library, then it may be necessary for them to raise the funds for its construction, furnishings, and maintenance. Under such an agreement the library could also ask the society for funds for staffing such a facility, as well as requesting an endowment. 0f course, very few societies could afford any such requirements.  
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'''Security''': Special sections, areas, rooms, locked cases, and other security devices are the jurisdiction of the library and should not be suggested or demanded by societies.  
 
'''Security''': Special sections, areas, rooms, locked cases, and other security devices are the jurisdiction of the library and should not be suggested or demanded by societies.  
  
'''LIBRARY VOLUNTEERS''' 1
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==Library Volunteers==1
  
 
'''Reference Service''': Assisting genealogists with their research in a library is part reference, part referral, and part tutorial.
 
'''Reference Service''': Assisting genealogists with their research in a library is part reference, part referral, and part tutorial.
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'''Badges''':  Society volunteers should wear a badge stating that they are volunteers.  
 
'''Badges''':  Society volunteers should wear a badge stating that they are volunteers.  
  
LIBRARY PROJECTS
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==Library Projects==
 
    
 
    
 
All society projects planned and intended for the library should meet with the approval of the librarian in charge of the genealogical collection and its services.  
 
All society projects planned and intended for the library should meet with the approval of the librarian in charge of the genealogical collection and its services.  
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The demands of the library Web site and general genealogical correspondence can be lightened with a society page and participation in the online GenWeb program available at [http://www.usgenweb.com USGenWeb]. A society page or Web site should be linked to as many quality area sites as possible.  
 
The demands of the library Web site and general genealogical correspondence can be lightened with a society page and participation in the online GenWeb program available at [http://www.usgenweb.com USGenWeb]. A society page or Web site should be linked to as many quality area sites as possible.  
  
'''FUNDING'''
 
  
Fund Raising: The society may wish to  
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==Funding==
conduct fund-raising projects to augment  
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funds contributed from membership dues.
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'''Fund Raising''': The society may wish to conduct fund-raising projects to augment funds contributed from membership dues.3 These funds could be contributed for the acquisition of genealogical materials.   
3
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These funds could be contributed for the  
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acquisition of genealogical materials.   
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== Library Negotiations ==
LIBRARY NEGOTIATIONS 
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All negotiations should be made with the  
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All negotiations should be made with the library director or appropriate staff persons. Only at an impasse should a society approach the governing board, and not before informing the library director of such a plan.  
library director or appropriate staff persons.  
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Only at an impasse should a society approach  
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the governing board, and not before informing  
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==Library Contracts==
the library director of such a plan.  
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LIBRARY CONTRACTS
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A formal contract, not just a “handshake”  
 
A formal contract, not just a “handshake”  
 
agreement, is advisable if a portion of a  
 
agreement, is advisable if a portion of a  

Revision as of 23:55, 30 July 2012

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