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Genealogical Relations with Libraries - FGS Wiki

Genealogical Relations with Libraries


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==Library Volunteers== 1
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==Library Volunteers1==
  
 
'''Reference Service''': Assisting genealogists with their research in a library is part reference, part referral, and part tutorial.
 
'''Reference Service''': Assisting genealogists with their research in a library is part reference, part referral, and part tutorial.
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==Library Contracts==  
 
==Library Contracts==  
  
A formal contract, not just a “handshake”  
+
A formal contract, not just a “handshake” agreement, is advisable if a portion of a society’s contributed funds will be expended for genealogical materials or other support of the library's genealogical collection. For an example of a contract, see footnote 4.
agreement, is advisable if a portion of a  
+
 
society’s contributed funds will be expended  
+
for genealogical materials or other support of  
+
the library's genealogical collection. For an  
+
example of a contract, see footnote
+
4
+
.
+
POSSIBILITY OF EVICTION
+
Occasionally, and usually because of the lack
+
of space, some libraries have reduced, or
+
asked societies to accept and remove the
+
library's genealogical collection. A society
+
may, through negotiation with the library
+
director, convince a director to move a
+
collection to a branch library, if it has any.
+
  
Retention Justification:  One helpful
+
== Possibility of Eviction ==
evidence to defend keeping the genealogical
+
collection may be statistics of the genealogical
+
collection’s use, including use by visiting
+
genealogists and how they beneficially impact
+
the economy of the community in which the
+
library is located. 
+
Another statistic that may help is to illustrate
+
the number of genealogical volunteers who
+
have aided the library, the hours served, and
+
the longevity of some volunteers’ service.
+
If negotiations with the library director are not
+
successful, inform the director that the society
+
will ask for negotiations with the library's
+
governing board. In some cases, it may be
+
useful to try to obtain the services of an
+
independent arbitrator.
+
  
Another option is to ask other libraries if they  
+
Occasionally, and usually because of the lack of space, some libraries have reduced, or asked societies to accept and remove the library's genealogical collection. A society may, through negotiation with the library director, convince a director to move a collection to a branch library, if it has any.
would accept transfer of the genealogical  
+
 
collection. Possibilities are historical  
+
'''Retention Justification''':  One helpful evidence to defend keeping the genealogical collection may be statistics of the genealogical collection’s use, including use by visiting genealogists and how they beneficially impact the economy of the community in which the library is located. 
societies, college or university libraries,  
+
 
church libraries, adjacent counties’ libraries,  
+
Another statistic that may help is to illustrate the number of genealogical volunteers who have aided the library, the hours served, and the longevity of some volunteers’ service.
their genealogical societies or historical  
+
 
societies.  
+
If negotiations with the library director are not successful, inform the director that the society will ask for negotiations with the library's governing board. In some cases, it may be useful to try to obtain the services of an independent arbitrator.
The final solution may be to create a society  
+
 
library. Be sure to consider the disadvantages,  
+
Another option is to ask other libraries if they would accept transfer of the genealogical collection. Possibilities are historical societies, college or university libraries, church libraries, adjacent counties’ libraries, their genealogical societies or historical societies.  
problems, and expenses related to this  
+
 
solution.
+
The final solution may be to create a society library. Be sure to consider the disadvantages, problems, and expenses related to this solution.
 +
 
 +
 
 +
== Notes ==
  
NOTES
 
 
1. The Federation of Genealogical Societies,  
 
1. The Federation of Genealogical Societies,  
 
Society Strategies Series, Set 1:14. “Strategies  
 
Society Strategies Series, Set 1:14. “Strategies  
Line 150: Line 122:
 
Act?” California Libraries 9 (April 1999): 8–
 
Act?” California Libraries 9 (April 1999): 8–
 
9.
 
9.
3. The following publications offer useful  
+
 
fund raising ideas: the Federation of'
+
3. The following publications offer useful fund raising ideas: the Federation of Genealogical Societies,  Society Strategies Series, Set 1:4, [[Strategies for Societies, Projects for Fundraising]] by [[Sandra Luebking|Luebking]], Austin, Texas: FGS,  1992; and ''Fundraising for the Small Public Library: A How To–Do–It Manual for Librarians'', by James Swan, New York: Neal-Schuman, 1990.  
Genealogical Societies,  Society Strategies  
+
 
Series, Set 1:4, “Strategies for Societies,  
+
4. The Federation of Genealogical Societies, Society Strategies Series, Set 3:3, [[Moving Your Collection to a Public Library]], by [[Edward E. Steele|Steele]]. Austin, Texas: FGS, 2000.  
Projects for Fundraising.” by Sandra  
+
 
Luebking, Austin, Texas: FGS,  1992; and  
+
Fundraising for the Small Public Library: A  
+
How To–Do–It Manual for Librarians, by  
+
James Swan, New York: Neal-Schuman,  
+
1990.  
+
4. The Federation of' Genealogical Societies,  
+
Society Strategies Series, Set 3:3, “Moving
+
Your Collection to a Public Library,by  
+
Edward E. Steele. Austin, Texas: FGS, 2000.  
+
 
5. Ibid.
 
5. Ibid.
ABOUT THE AUTHOR
+
 
 +
 
 +
== About the Author ==
 +
 
 
J. Carlyle Parker, Librarian and University  
 
J. Carlyle Parker, Librarian and University  
 
Archivist, Emeritus, California State  
 
Archivist, Emeritus, California State  

Revision as of 00:00, 31 July 2012

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