Warning: preg_match(): Compilation failed: group name must start with a non-digit at offset 8 in /home/ens9/public_html/fgs/mwiki/includes/MagicWord.php on line 872

Warning: preg_match_all(): Compilation failed: group name must start with a non-digit at offset 4 in /home/ens9/public_html/fgs/mwiki/includes/MagicWord.php on line 846

Warning: Invalid argument supplied for foreach() in /home/ens9/public_html/fgs/mwiki/includes/MagicWord.php on line 847

Warning: preg_replace(): Compilation failed: group name must start with a non-digit at offset 4 in /home/ens9/public_html/fgs/mwiki/includes/MagicWord.php on line 851

Warning: preg_match_all(): Compilation failed: group name must start with a non-digit at offset 4 in /home/ens9/public_html/fgs/mwiki/includes/MagicWord.php on line 846

Warning: Invalid argument supplied for foreach() in /home/ens9/public_html/fgs/mwiki/includes/MagicWord.php on line 847

Warning: preg_replace(): Compilation failed: group name must start with a non-digit at offset 4 in /home/ens9/public_html/fgs/mwiki/includes/MagicWord.php on line 851

Warning: preg_match_all(): Compilation failed: group name must start with a non-digit at offset 4 in /home/ens9/public_html/fgs/mwiki/includes/MagicWord.php on line 846

Warning: Invalid argument supplied for foreach() in /home/ens9/public_html/fgs/mwiki/includes/MagicWord.php on line 847

Warning: preg_replace(): Compilation failed: group name must start with a non-digit at offset 4 in /home/ens9/public_html/fgs/mwiki/includes/MagicWord.php on line 851

Warning: preg_match_all(): Compilation failed: group name must start with a non-digit at offset 4 in /home/ens9/public_html/fgs/mwiki/includes/MagicWord.php on line 846

Warning: Invalid argument supplied for foreach() in /home/ens9/public_html/fgs/mwiki/includes/MagicWord.php on line 847

Warning: preg_replace(): Compilation failed: group name must start with a non-digit at offset 4 in /home/ens9/public_html/fgs/mwiki/includes/MagicWord.php on line 851

Warning: preg_match(): Compilation failed: group name must start with a non-digit at offset 8 in /home/ens9/public_html/fgs/mwiki/includes/MagicWord.php on line 872

Warning: preg_match(): Compilation failed: group name must start with a non-digit at offset 8 in /home/ens9/public_html/fgs/mwiki/includes/MagicWord.php on line 872

Warning: preg_match(): Compilation failed: group name must start with a non-digit at offset 8 in /home/ens9/public_html/fgs/mwiki/includes/MagicWord.php on line 872
Installation of Officers - FGS Wiki

Installation of Officers


Warning: preg_match(): Compilation failed: group name must start with a non-digit at offset 8 in /home/ens9/public_html/fgs/mwiki/includes/MagicWord.php on line 872
From FGS Wiki
Jump to: navigation, search
(Created page with "[NOTE: this page has not yet been formatted. If you are interested in assisting in the care and maintenance of the FGS Wiki Content, please contact Thomas MacEntee at publici...")
 
Line 1: Line 1:
[NOTE: this page has not yet been formatted.  If you are interested in assisting in the care and maintenance of the FGS Wiki Content, please contact Thomas MacEntee at publicity@fgs.org.]
 
 
 
[[Category:Strategies for Societies]][[Category:Lindley, Marcia Struthers]][[Category:Board Members]][[Category:Officers]]
 
[[Category:Strategies for Societies]][[Category:Lindley, Marcia Struthers]][[Category:Board Members]][[Category:Officers]]
 +
 +
 +
== INTRODUCTION ==
 +
 +
In many genealogy societies, the retiring president
 +
simply hands the incoming president a stack of
 +
folders and notebooks, shakes hands, and says,
 +
“Good luck!”
 +
 +
The same is true of other officers. The new
 +
recording secretary, registrar, and treasurer are also
 +
given papers and ledgers; they might even be told to
 +
call if they have questions. Other officers merely
 +
show up at the next board meeting, uncertain where
 +
to start.
 +
 +
 +
== A BETTER WAY ==
 +
 +
But, maybe, there’s a better way. Why not consider
 +
using a ceremony to transfer power, thus gaining an
 +
awareness by the membership of the duties of
 +
officers along with a healthy respect by the
 +
incoming officers for their new responsibilities.
 +
Someone who might have accepted a nomination to
 +
an office as an ego enhancer or who just had an arm
 +
twisted to take a job no one else wanted might
 +
instead realize that the office requires dedication
 +
and hard work and that performing it well can
 +
provide great satisfaction. At the same time, your
 +
society will benefit from the inspired efforts of its
 +
committed officers. A ceremony to install your new
 +
officers might accomplish all that and more.
 +
 +
 +
== COMBINE EVENTS ==
 +
 +
If your society does hold a ceremony for installing
 +
new officers, consider combining it with some other
 +
special occasion, i.e., the celebration of a completed
 +
project. You could read the names and contributions
 +
of the corps of workers involved or you could hand
 +
them certificates of appreciation. Some groups hold
 +
a luncheon or dinner to honor these volunteers;
 +
other societies serve punch and cake in a less formal
 +
setting.
 +
 +
The presentation of new officers to the members
 +
could include the introduction of those who,
 +
throughout the year, keep the society functioning.
 +
These are the folks who serve on committees, who
 +
work in libraries or in society offices, or who
 +
produce society publications. This salute allows
 +
other members to see the “behind the scenes”
 +
people who bring experience and continuity to their
 +
tasks.
 +
 +
The easiest way to recruit new volunteers, who are
 +
the members most likely to become officers some
 +
day, is to demonstrate appreciation for volunteer
 +
efforts and let everyone know what types of
 +
volunteer jobs are available. Other concurrent event possibilities are a founders’
 +
day, an annual membership meeting, a society
 +
anniversary, or a memorial event. Of course, if your
 +
society conducts its election of officers at the annual
 +
meeting, it will be difficult to install the new
 +
officers immediately unless the offices are
 +
uncontested and the outcome a foregone conclusion.
 +
Even if there is an installation ceremony, your old
 +
and new officers should meet later at a workshop.
 +
Use this time to pass on those infamous notebooks
 +
and ledgers and share knowledge about upcoming
 +
society events, current problems, and ideas the old
 +
officers didn’t have time to address.
 +
 +
 +
== IDEAS FOR THE CEREMONY ==
 +
 +
Once you’ve decided on the appropriate event for
 +
installing your officers, your next step is to plan the
 +
ceremony. A nice touch is to present the retiring
 +
officers to the gathering and formally thank them
 +
for their work. Here’s a sample speech of thanks:
 +
One year (or two, depending on the length of your
 +
officers’ terms) ago, you were elected and installed
 +
as officers of the (society). Because each one of you
 +
has performed your assigned job as promised, this
 +
society has prospered and served the genealogical
 +
community well. A new slate of officers has now
 +
been elected, and it is my pleasant duty to thank
 +
each of you for a task well done and for the
 +
excellent year this society has experienced. You are
 +
now released from the offices you have held this
 +
past term.
 +
 +
Another option is to first install the new officers and
 +
then thank the retiring officers for their service,
 +
perhaps presenting each with a certificate.
 +
 +
 +
== SAMPLE OATHS OF OFFICE ==
 +
 +
How much time is available for the occasion? The
 +
ceremony will be shorter if you install all the
 +
officers at once. The advantage to installing each
 +
officer separately is that it gives the new officer and
 +
the members an idea of the duties of each office.
 +
The members do not always fully understand what
 +
their society officers do, so a reminder can be
 +
helpful.
 +
 +
Here’s a suggested oath of office when installing
 +
officers as a group:
 +
As we read the names of the officers being installed
 +
please come forward? Please raise your right hand,
 +
and answer the question I now ask you with the
 +
words, “I do.”
 +
 +
"Having been duly elected to an office in the
 +
(society), do you solemnly promise to uphold the
 +
bylaws of the society and to truly and faithfully
 +
discharge the duties of your offices to the best of
 +
your abilities and, at all times, to conduct
 +
yourselves in a manner becoming a society officer?"
 +
 +
or:
 +
 +
"As officers of the (society), it is your responsibility
 +
to attend all meetings of the board of directors, to
 +
provide leadership and direction to the
 +
membership, to establish goals to be achieved and
 +
projects to be completed during the term ahead, to
 +
keep records of the board actions, to protect and
 +
account for the society treasury, and to report this
 +
success to the society membership. Will each of you
 +
accept these responsibilities as officers of the
 +
(society)? If so, say, “I will.”"
 +
 +
Remember to adapt any oaths, whether general or
 +
specific, to the offices of your society and the duties
 +
assigned by your bylaws and by your policies and
 +
procedures manual.
 +
 +
Sample oaths for installing each officer
 +
individually:
 +
 +
'''President:''' As President of (society), it is your
 +
responsibility to preside at all meetings of the board
 +
of directors and the society, to provide leadership
 +
and direction to the membership, to work with the
 +
board to establish goals to be achieved and projects to be completed during the year(s) ahead. Will you
 +
accept these responsibilities?
 +
 +
'''Vice President:''' Will you assist the President in
 +
(his/her) duties as the chief officer, conduct
 +
meetings in the President’s absence, and serve the
 +
membership of the society as requested?
 +
If your society has more than one vice president,
 +
you can craft the oath to accommodate their
 +
different functions. For example:
 +
 +
'''First Vice President:''' As First Vice President, it is
 +
your responsibility to assist the President and to
 +
assume the duties of that office when the President
 +
is absent, to provide interesting and educational
 +
programs to the membership, and to publicize the
 +
activities of this organization. Will you accept these
 +
responsibilities?
 +
 +
'''Second Vice President:''' As Second Vice President,
 +
it is your responsibility to assist the President and
 +
to assume the duties of that office when the
 +
President and First Vice President are absent, to
 +
oversee the collection and retention of genealogical
 +
records for the society, and to be on the alert for
 +
newly discovered records and to seek ways to make
 +
them available to researchers. Will you accept these
 +
responsibilities?
 +
 +
'''Recording Secretary:''' As Recording Secretary, it is
 +
your responsibility to faithfully record the meetings
 +
of the society and the board of directors and to
 +
maintain the official documents of the society. Will
 +
you accept these responsibilities?
 +
 +
'''Corresponding Secretary:''' As Corresponding
 +
Secretary, it is your responsibility to receive and
 +
distribute all correspondence of the society, to
 +
respond to those letters and queries directed to the
 +
society, and to provide notice to the members of
 +
society activities. Will you accept these
 +
responsibilities?
 +
 +
'''Treasurer:''' As Treasurer, it is your responsibility to
 +
protect the funds of the society, to disburse monies
 +
as authorized by the board of directors and the
 +
membership, and to maintain proper records of the
 +
society’s financial transactions. Will you accept
 +
these responsibilities?
 +
 +
'''Registrar:''' As Registrar, it is your responsibility to
 +
collect dues and to transmit the money received to
 +
the Treasurer, to maintain membership records, to
 +
issue membership cards, and to provide an annual
 +
membership directory. Will you accept these
 +
responsibilities?
 +
 +
If your society’s retiring president remains on the
 +
board of directors as either a voting or nonvoting
 +
immediate past president, you can also include a
 +
mention of that position.
 +
 +
As '''Immediate Past President''' of the (society), it is
 +
your responsibility to serve as a member of the
 +
board of directors and to work with the other
 +
officers to provide continuity in the activities of the
 +
society. I now remind you that you accepted these
 +
responsibilities one (or two) years ago when you
 +
were installed as President.
 +
 +
Sample oath for directors-at-large, board trustees, or
 +
similar types of general officers:
 +
 +
'''Directors-at-Large''', it is your responsibility to
 +
assume a leadership role in the society, report on
 +
the activities of committees for which you serve as
 +
liaison, and perform other duties assigned to you by
 +
the President and the board. Will you accept these
 +
responsibilities?
 +
 +
 +
== A FINAL TOUCH ==
 +
 +
After your officers have stated their willingness to
 +
accept the responsibilities of their offices, you can
 +
end your ceremony by inviting the members to also
 +
participate in the event. Ask them to stand and take
 +
an oath, which can strengthen the ties among
 +
members and further promote the goals of your
 +
society.
 +
 +
Here’s a sample oath: "Members of our society, you, too, have a
 +
responsibility in assuring that these newly installed
 +
officers will have a successful term of office. It is
 +
your responsibility to support your officers in their
 +
efforts to fulfill the goals of the society, to attend
 +
meetings and events of the society, to graciously
 +
accept an invitation to serve on a committee or to
 +
perform other volunteer duties for the society, and
 +
to offer your ideas to the officers for society
 +
activities. Will you accept these responsibilities?"
 +
 +
The installer can then close the ceremony with:
 +
"Congratulations! Let me wish each of you, officers
 +
and members alike, a successful term of office."

Revision as of 19:36, 14 August 2013

Personal tools
Namespaces

Variants
Actions
Navigation
Toolbox